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HomeMy WebLinkAbout12/03/2024-4A-Agenda Packet-Regular4A INDUSTRIAL DEVELOPMENT BOARD MEETING AGENDA DECEMBER 03, 2024, 6:00 PM 4A INDUSTRIAL DEVELOPMENT BOARD REGULAR MEETING DEVELOPMENT SERVICES BUILDING - 201 BOLIVAR STREET, SANGER, TEXAS 76266 CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM INVOCATION AND PLEDGE CITIZENS COMMENTS This is an opportunity for citizens to address the Board on any matter. Comments related to public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be presented. Citizens who wish to address the Board with regard to matters on the agenda will be received at the time the item is considered. The Board is not allowed to converse, deliberate or take action on any matter presented during citizen input. DISCUSSION ITEMS 1. S.W.A.G. Update CONSENT AGENDA All items on the Consent Agenda will be acted upon by one vote without being discussed separately unless requested by a Board member to remove the item(s) for additional discussion. Any items removed from the Consent Agenda will be taken up for individual consideration. 2. Consideration and possible action 4A minutes from 10-08-2024. ACTION ITEMS 3. Consideration and possible action on authorizing the Director of Economic Development to execute a professional services agreement provided by EDP Best Practices. 4. Consideration and possible action on electing officers for the Sanger Industrial Development Corporation. EXECUTIVE SESSION 1 Pursuant to the Open Meetings Act, Chapter 551, the Sanger Industrial Development Corporation Board Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Sec. 551.087. DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS; This chapter does not require a governmental body to conduct an open meeting: (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Project Ellie RECONVENE INTO REGULAR SESSION Reconvene into Regular Session and take any action deemed necessary as a result of Executive Session. FUTURE AGENDA ITEMS The purpose of this item is to allow the President and Board members to bring forward items they wish to discuss at a future meeting, A Board member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Board or at the call of the President. ADJOURN NOTE: The Board reserves the right to adjourn into Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.087 of the Texas Open Meetings Act. CERTIFICATION I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is readily accessible to the general public at all times and was posted on the City of Sanger website on November 26, 2024, at 3:30 PM. Shelley Warner, Secretary The Historical Church is wheelchair accessible. Request for additional accommodations or sign interpretation or other special assistance for disabled attendees must be requested 48 hours prior to the meeting by contacting the City Secretary’s Office at 940.458.7930. 2 4A INDUSTRIAL DEVELOPMENT BOARD COMMUNICATION DATE: December 3, 2024 FROM: Shani Bradshaw, Director of Economic Development AGENDA ITEM: S.W.A.G. Update SUMMARY:  Staff will provide an update on the Sanger Workforce Achievement Grant (S.W.A.G). FISCAL INFORMATION: Budgeted: NA Amount: NA GL Account: NA RECOMMENDED MOTION OR ACTION: NA ATTACHMENTS: 3 Item 1. 4A INDUSTRIAL DEVELOPMENT BOARD COMMUNICATION DATE: December 3, 2024 FROM: Shani Bradshaw, Director of Economic Development AGENDA ITEM: Consideration and possible action 4A minutes from 10-08-2024. SUMMARY: Consideration and possible action on 4A minutes from 10-08-2024. FISCAL INFORMATION: Budgeted: NA Amount: NA GL Account: NA RECOMMENDED MOTION OR ACTION: Staff recommends approval. ATTACHMENTS: 4A minutes from 10-08-2024. 4 Item 2. 4A Minutes 10-08-24 Page 1 of 3 4A INDUSTRIAL DEVELOPMENT BOARD MEETING MINUTES OCTOBER 8, 2024, 6:00 PM 4A INDUSTRIAL DEVELOPMENT DEVELOPMENT SERVICES BUILDING - 201 BOLIVAR STREET, SANGER, TEXAS 76266 CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM As there was a quorum Board Member Kundrock called the meeting to order at 6:01 P.M. BOARD MEMBERS PRESENT Board Member, Place 1 Chris Kundrock Board Member, Place 3 Shannon Gann Board Member, Place 4 Nancy McAlister BOARD MEMBERS ABSENT Board Member, Place 2 Sue Allison Board Member, Place 5 Drew Hall STAFF MEMBERS PRESENT Director of Economic Development Shani Bradshaw, and Secretary Shelley Warner. INVOCATION AND PLEDGE Board Member Kundrock gave the Invocation and led the Pledge of Allegiance. CITIZENS COMMENTS No citizens came forward to speak. DISCUSSION ITEMS 1. SWAG Program 5 Item 2. 4A Minutes 10-08-24 Page 2 of 3 Director Bradshaw presented the item and explained survey results. Board Member Gann and Board Member Kundrock asked questions. Director Bradshaw responded to questions and recommended further discussions with the school board at a meeting later in the month. CONSENT AGENDA 2. Consideration and possible action on 4A minutes from 06/04/2024. Motion to approve the consent agenda was made by Board Member McAlister, Seconded by Board Member Gann. Voting Yea: Board Member Kundrock. The motion passed unanimously. ACTION ITEMS 3. Consideration and possible action on electing officers for the Sanger Industrial Development Corporation. Board Member Kundrock recommended tabling electing officers for the Sanger Industrial Development Corporation. The Board agreed. 4. Consideration and possible action on Resolution EDC-2014-14 approving an Agreement with Brown & Hofmeister, LLP for legal services and authorizing the Board President to execute the Agreement. Director Bradshaw presented the item. Motion to approve Resolution EDC-2014-14 approving an Agreement with Brown & Hofmeister, LLP for legal services and authorizing the Board President to execute the Agreement was made by Board Member McAlister, Seconded by Board Member Gann. Voting Yea: Board Member Kundrock. The motion passed unanimously. FUTURE AGENDA ITEMS No items were discussed. ADJOURN 6 Item 2. 4A Minutes 10-08-24 Page 3 of 3 As there were no further items on the agenda Board Member Kundrock adjourned the meeting at 6:26 PM. 7 Item 2. 4A INDUSTRIAL DEVELOPMENT CORPORATION COMMUNICATION DATE: December 3, 2024 FROM: Shani Bradshaw, Director of Economic Development AGENDA ITEM: Consideration and possible action on authorizing the Director of Economic Development to execute a professional services agreement provided by EDP Best Practices. SUMMARY:  Staff is seeking approval to execute a professional service agreement with EDP Best Practices.  EDP Best Practices will assist in developing and reviewing incentive agreements tailored for prospective businesses.  Services provided will included the necessary support to approve agreements, such as Chapter 380 Agreements, tax abatements, and other types of incentive agreements. FISCAL INFORMATION: Budgeted: Professional Services Amount: $103,000 GL Account: 46-5430 RECOMMENDED MOTION OR ACTION: Motion on behalf of the Sanger Industrial Development Corporation authorizing the Director of Economic Development to execute a professional services agreement provided by EDP Best Practices. ATTACHMENTS: Service agreement. 8 Item 3. Sanger Economic Development Corporation (SEDC) EDP Best Practices, LLC - Standby Service Agreement - Page 1 of 2 Date: November 22, 2024 To: Shani Bradshaw, Executive Director Sanger Economic Development Corporation 201 Bolivar Street Sanger, TX 76266 Re: Economic Development - Professional Services Agreement I appreciate the opportunity to provide this Agreement for the Services defined herein. This Service Agreement (Agreement) shall be between EDP Best Practices, LLC (Consultant) and the Sanger Economic Development Corporation (SEDC). Consultant and SEDC are sometimes hereinafter referred to collectively as the “Parties” or individually as a “Party.” 1. Services: The Services (Services) shall be as requested by the Executive Director (Director), including but not limited to the services shown on the attached Services Summary. The intent of the Parties is to have an Agreement in place when services are desired. A more detailed Agreement may be desired by both Parties for individual projects. 2. SEDC to provide: SEDC shall provide the following. 2.1. Project Coordinator (Coordinator): Provide a staff liaison to work with Consultant to provide insights as to the desires of the SEDC and facilitate communication. 2.2. Meetings: Coordination of any desired meetings. 2.3. Presentations / Memos: Any briefing memos and / or PPT presentations to the Board / Council. 2.4. Printing: Printing, binding, or distribution of any documents. 3. Confidentiality: Both parties agree to the following confidentialities. 3.1. Content: The Consultant agrees to keep confidential any information related to the Services that is deemed confidential by the SEDC and communicated to the Consultant in writing. 3.2. Marketing Permission: SEDC agrees to allow Consultant to reference the SEDC as a client and to allow Consultant to use a high-level explanation of Services provided. 3.3. Payment Disclosure: SEDC agrees not to disclose the amount of payment included in the Agreement unless required by law. 4. Documents: All documents generated as a result of the Services shall be the property of the SEDC to use as needed. However, the SEDC agrees not to release an editable / original version of any of the documents except as required by law. 4.1. Proprietary Forms: Original forms used by the Consultant are proprietary and will not be provided to the SEDC for their continued use. 5. Payment: The fee for the Services as defined herein shall be one-hundred and twenty dollars ($120.00) per hour, billed monthly in quarter-hour increments. Travel time shall be billed at 50% of hourly rate. Out-of-pocket expenses shall be billed at cost (copies, lunch meetings, travel costs). The Consultant shall provide the SEDC with a summary of hours worked whenever requested. Payments shall be within 30 days of receipt of an invoice from the Consultant. 6. Cancellation of Agreement: Either Party may cancel this Agreement upon ten (10) calendar days notice in writing to the other Party. Should the SEDC elect not to continue with this Agreement at any point, the Consultant shall be paid for services rendered to that point in time. 9 Item 3. Sanger Economic Development Corporation (SEDC) EDP Best Practices, LLC - Standby Service Agreement - Page 2 of 2 Approval of this Agreement represented by: Consultant: EDP Best Practices, LLC Signed: ___________________________ Name: Greg Last Title: Chief Executive Officer Date: November 22, 2024 PH: (817) 992-6156 EM: glast@EDPBestPractices.com Address: 4609 Shadycreek Lane Colleyville, TX 76034 SEDC: Sanger Economic Development Corporation Signed: ____________________________ Name: Shani Bradshaw Title: Executive Director Date: ______________________________ PH: (940) 458-2059 EM: sbradshaw@sangertexas.org Address: 201 Bolivar Street Sanger, TX 76266 Enc: Services Summary Bio: Greg Last, CEO - For additional information see www.EDPBestPractices.com. 10 Item 3. 4A INDUSTRIAL DEVELOPMENT CORPORATION COMMUNICATION DATE: December 3, 2024 FROM: Shani Bradshaw, Director of Economic Development AGENDA ITEM: Consideration and possible action on electing officers for the Sanger Industrial Development Corporation. SUMMARY:  President and Vice President of the Corporation are elected by the board  Terms are one (1) year  No limitations on the number of consecutive years a person may serve in the same office FISCAL INFORMATION: Budgeted: NO Amount: $0.00 GL Account: XXX.XX.XXXX RECOMMENDED MOTION OR ACTION: Appoint a President and Vice President. ATTACHMENTS: NA 11 Item 4.