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02/20/2018-CC-Minutes-RegularCITY OF SANGER, TEXAS MINUTES: REGULAR CITY COUNCIL MEETING February 20, 2018, 7:00 P. M. 502 Elm Street, Sanger, Texas COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Gary Bilyeu, Councilman Lee Allison, Councilman David Clark, Councilman Allen Chick COUNCIL MEMBERS ABSENT: None. The Mayor and all five (5) Council Members were present constituting a quorum. STAFF MEMBERS PRESENT: Alina Ciocan, Acting City Manager; Clayton Gray, Director of Finance, Cheryl Price, City Secretary 1. Call Meeting to Order, Invocation, Pledge of Allegiance. The Regular City Council Meeting was called to order by Mayor Muir on Tuesday, February 20, 2018 at 7:11 P.M. The Invocation was given by Councilman Bilyeu. The Pledge of Allegiance was led by Councilman Clark. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). There were no citizens who wished to speak. 3. CONSENT AGENDA: a) Approval of Minutes: 1. City Council Work Session, February 5, 2018 2. City Council Regular Meeting, February 5, 2018. b) A motion was made by Councilman Boutwell, to approve the Consent Agenda as presented with the change of the name of the Auditor to Brooks Watson & Company. Discussion was called. There was a comment by Councilman Allison regarding the audit; and questions on disbursements by Councilman Clark (both items noted below). Mayor Muir noted that since Councilman Clark and Councilman Chick were absent at the last meeting, they wished to abstain from voting on the minutes. Mayor Muir removed the following items from this portion of the Consent Agenda: Item b) Disbursements; and, Item c) Approve Audit for Fiscal Year End 2016-2017 by BrooksWatson & Company, from this portion of the Consent Agenda. Councilman Boutwell amended his motion to approve the minutes of the City Council Work Session and Regular Meeting of February 5, 2018 as drafted. The motion was seconded by Councilman Bilyeu. Motion carried unanimously (3-0 vote – Councilman Clark and Councilman Chick abstained because they were not present at the February 5, 2018 Work Session and Council meetings). 4. Consider Any Items Removed from Consent Agenda. The following two items were removed from the Consent Agenda: c) Disbursements Councilman Clark asked if the HRM Land Acquisition was related to easements. Acting City Manager Alina Ciocan noted that it was for the McReynolds Road and the I-35 Outfall Sewer Land Acquisition of property. Councilman Clark asked if this was the company we hired a few years ago ; he thought he remembered there was discussion regarding putting them on a time frame or cost limit. There was brief discussion and Ms. Ciocan advised that staff would go back and look into it. Councilman Clark noted he would like to see what we have paid to HRM over the past two years. Mayor Muir noted that, for information purposes staff will look into the background of the HRM contracts and provide the information to Council. A motion was made by Councilman Boutwell to approve the Disbursements as presented. The motion was seconded by Councilman Bilyeu. The motion carried unanimously (5-0 vote). d) Approve Audit for Fiscal Year End 2016-2017 by Brooks Cardiel PLLC It was noted the Auditor had changed their name to BrooksWatson & Company and it needed to be corrected in the motion. Councilman Allison commented that the quality of the financial report and the improved position of the city over time is just a great reflection upon the staff and leadership we had at that time ; and, as we continue to move forward. Mayor Muir noted that the Council appreciates staff’s hard work. A motion was made by Councilman Bilyeu to approve the Audit for Fiscal Year End 2016-2017 with the correction of the name of the Auditor to BrooksWatson & Company. The motion was seconded by Councilman Boutwell. The motion carried unanimously (5-0 vote). REGULAR AGENDA None. 5. INFORMATION ITEMS: a) All American Dogs Report – January 2018 Mayor Muir noted the report was still abbreviated, not as detailed as it was in the past. Councilman Boutwell noted that in the newspaper police reports there seems to be more dog/animal reports. 6. ADJOURN. There being no further business, Mayor Muir adjourned the meeting at 7:20 PM.