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04/02/2018-CC-Minutes-RegularCITY OF SANGER, TEXAS MINUTES: REGULAR CITY COUNCIL MEETING April 2, 2018 — 7:00 PM. 502 Elm Street, Sanger, Texas COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Lee Allison, Councilman David Clark, Councilman Allen Chick, Councilman Gary Bilyeu COUNCIL MEMBERS ABSENT: None The Mayor and all Council Members were present constituting a quorum. STAFF MEMBERS PRESENT: Alina Ciocan, Acting City Manager; Ramie Hammonds, Building Official; Cheryl Price, City Secretary, Eddie Piercy, Street Superintendent 1. Call Meeting to Order, Invocation, Pledge of Allegiance. The Regular City Council Meeting was called to order by Mayor Muir on Monday, i April 2, 2018 at 7:40 P.M. The Invocation was given by Councilman Allison. The Pledge of Allegiance was led by Councilman Clark. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). Joe Falls, Indian Lane off of McReynolds Road was recognized and presented a list of Special Provisions he was promised from HRM Land Acquisition Solutions, LLC when they obtained the right of way for McReynolds Road. He noted three items on the list which he said have not been addressed and asked Council if they could help him with getting the items completed. He noted that the temporary fence is not holding cattle and he had to pay for a ticket from the city because his cows got out. He is willing to provide some materials to help lower the costs of putting in his entranceways. Mr. Falls also noted that he has been talking with a gentleman regarding stream mitigation who is putting together some numbers and a proposal may be coming soon. He noted he has been here since the 70's and has seen a lot, has some ideas and wants to be a part of the Sanger future. 3. CONSENT AGENDA: a) Approval of Minutes: I. City Council Regular Meeting, March 19, 2018. b) Disbursements c) Approval of Resolution ##04-01-18 - Designating May 19, 2018 As the Day of the 2018 Sanger Citywide Garage Sale. Councilman Bilyeu noted he would abstain from voting on the Consent Agenda because he was not present at the meeting. Mayor Muir removed the minutes from the Consent Agenda to allow Councilman Bilyeu to vote .on the rest of the Consent Agenda as a whole. Councilman Boutwell asked about the Resolution, if it is the Citywide Garage Sale where a permit is not required. Staff noted that he is correct and no permit will be required for the Garage Sale on May 19, 2018. There were a few questions regarding disbursements. A motion was made by Councilman Boutwell to approve the Consent Agenda items b), and c). The motion was seconded by Councilman Bilyeu. The motion carried unanimously. 4. Consider Any Items Removed from Consent Agenda. a) Approval of Minutes. 1. City Council Regular Meeting, March 19, 2018. A motion was made by Councilman Clark to approve the Minutes of the City Council Regular Meeting for March 19, 2018. The motion was seconded by Councilman Boutwell. The motion carried with a 4-0 Vote with Councilman Bilyeu abstaining because he was not present at the last meeting. 17xeillA_nm w 5. Conduct a Public Hearing Concerning a Replat of the Willowood Addition, Being 30.59 Acres in the H. Tierwester Survey, Abstract Number 1241, Generally Located East of 5t" Street and North of Quail Run Phase III. Mayor Muir noted there was a typographical error in the amount of acres on the agenda should be 30.59 not 20.59. Councilman Allison recused himself from the meeting and left the room because he is the engineer of record for the Willowood project. The Public Hearing was opened at 7:55 PM. Acting City Manager, Alina Ciocan gave a brief overview. A few months ago the Council approved the preliminary plat of the Williowood Addition. They have now come back with a final plat. There are some minor changes that will have to be implemented which do not impact the plat. The Title Block needs to be labeled "Replat'; Block G needs to show the correct number of lots; and we need to add a statement that the HOA will be responsible for drainage easements and detention areas. Basically, this plat follows the preliminary plat that was previously approved by City Council. It is a reflection of the Planned Development that has been in place and has taken into account all of the feedback that we have had so far. With all of the revisions requested being made to the plat, staff recommends approval. Mr. Bill Wait, the developer and applicant is present, and will be more than happy to answer any questions. Mr. Bill Wait, 5920 New Haven, Plano Texas was recognized. He noted that they have been making an attempt to acquire a piece of property adjacent to the development for about three years, and they have finally been able to purchase it. What this means is they will be able to take 1st Street all the way through and connect Quail Run and work with some of the water detention. Mayor Muir noted that this was greatly appreciated. It was noted that the acquisition of the property will make it better for development reason and it will make a cleaner nicer development. With the addition of the property, they will be coming back in for a replat, they are going to amend this plat and add some lots to it and show the street versus the right-of-way, etc. With the approval of this process they will be able to start the development and come in and amend with the changes. Mayor Muir noted this is the public hearing portion of the meeting and solicited anyone who wished to speak on this item. There being no citizens who wished to speak, the public hearing was closed at 7:58 PM. 6. Consider, Discuss and Act on a Replat of the Willowood Addition, Being 30.59 Acres in the H. Tierwester Survey, Abstract Number 1241, Generally Located East of 5th Street and North of Quail Run Phase 111. Mayor Muir noted that introduction was made during the Public Hearing portion and solicited any input by Council. It was noted that Councilman Allison will continue through this portion of the meeting to be recused and absent from the room because he is the engineer of record for the Willowood project. Councilman Bilyeu noted that Mr. Wait said he was the Applicant and Developer and asked if he was also the Builder; and, when do they anticipate construction. Mr. Wait stated that he has sold all of the lots (164) to LGI They have submitted their plans to the City consulting engineer and have addressed his comments and it may be about two or three weeks when they begin doing dirt work. A motion was made by Councilman Boutwell to approve the Replat of the Willowood Addition, being 30.59 Acres in the H. Tierwester Survey, Abstract Number 1241, generally located east of 5th Street and north of Quail Run Phase III with the following revisions: 1. Title block to be re -labeled as Replat and Block G corrected to show lots 1-25. 2. Statement added to reflect Homeowners' Association (HOA) will be responsible for drainage easements and detention areas. There was brief discussion regarding the lot correction and it was noted that the plat did not show the numbering of lots 22 through 25 on Block G. There was also discussion regarding the drainage issues discussed at previous meetings, and noted that the acquisition of the additional property has helped in that they will have bigger detention pond and they are going to fence it in, sod it sprinkler it, and make it look nice so people can use it. The drainage and detention areas will be maintained by the HOA. Councilman Bilyeu noted that the developer has gone above and beyond on this development in giving the City bigger homes and the acquisition of the additional property. The motion was seconded by Councilman Bilyeu. The motion carried unanimously with a 4-0 vote, Councilman Allison not present and did not vote on this item. Councilman Allison returned to the meeting. 7. Consider, Discuss and Act on the Minor Plat of the Galilee Church Addition, Being 3.096 Acres in the Henry Tierwester Survey, Abstract No. 1241, Generally Located at the Southwest Corner of Willow Street and Jones Street. Ramie Hammonds, Building Official was recognized to present the request. She advised the application is proposing to take nine separate parcels that belong to the church and combine them into one lot of record. The church currently sits across two parcels and they are wanting to expand the church at some point and in order to do that, the property needs to be platted into one lot. They have dedicated utility easement along Jones street and right-of-way along Willow Street. There was is one correction requested to the approval block to reference Galilee Church Addition. The plat has been reviewed and is in conformance and staff recommends approval. Peggy Haskins, with Galilee Church advised that she felt staff represented the request well and had no further comments. Councilman Allison noted a 16-foot easement that protrudes into the site@ Sims Street. It was noted that this is an electric easement that was requested by the Electric Department to serve the church and possible other properties. There was brief discussion regarding the easements. A motion was made by Councilman Bilyeu to approve the minor plat of the Galilee Church Addition, being 3.096 Acres in the Henry Tierwester Survey, Abstract No. 1241, generally located at the Southwest Corner of Willow Street and Jones Street with the on revision to correct the approval block to reference the Galilee Church Addition. The motion was seconded by Councilman Clark. The motion carried unanimously with a 5-0 vote. 8. Consider, Discuss and Act on the Final Plat of the Sendero Addition, Being 94.632 Acres in the W. Mason Survey, Abstract No. 801, Generally Located at the Southwest Corner of Metz Road and Lois Road. Ramie Hammonds, Building Official was recognized to present the plat. She advised the plat is located in the City's ETJ. The applicant is proposing to divide the property into 17 lots of record ranging from 1.05 acres to 14.67 acres. Water is being provided by the Bolivar Water District and the sewer service will be provided by private facilities. The applicant is dedicating 40 feet of right of way along Metz Road and Lois Road. Staff has found the plat to be in compliance with the requirements of the Subdivision Ordnance and recommends approval. She noted that the applicants were present if there are any questions for them. Councilman Allision noted there is flood plain on three of the lots and it was noted that those particular lots are over 10 acres each and there is plenty of room to build outside of the flood plain on them. A motion was made by Councilman Boutwell to approve the Final Plat of the Sendero Addition, being 94.632 Acres in the W. Mason Survey, Abstract No. 801, generally located at the southwest corner of Metz Road and Lois Road. The motion was seconded by Councilman Bilyeu. The motion carried unanimously with a vote of 5-0. 9. INFORMATION ITEMS: a) Financial and Investment Report -- February 2018 b) Capital Projects — As of March 23, 2018 Councilman Clark asked if Perkins Engineering Nitrification Project was complete. Acting City Manager Alina Ciocan noted that Public Works Director Neal Welch advised that the project is 51 % complete according to an e-mail she received last week. There was brief discussion regarding this project. Councilman Clark noted he would like to have updates on this project. 10. FUTURE AGENDA ITEMS: (The purpose of this item is to allow the Mayor and members of Council to bring forward items they wish to discuss at a future meeting, A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items maybe placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor). Councilman Clark noted he would like to see a future agenda item regarding the report from All American Dogs and possibly revising the ordinance. He would like to see, when the report comes due again revisiting some the surrender fees; and, dangerous dogs being more difficult to find a home for and possibly not giving a person turning in a dangerous dog a break on the fee. Mayor Muir suggested reviewing the fee schedule as it relates to the whole animal control ordinance including the surrender fee and the cat TNR issue. 9 11. ADJOURN. There being no further business, Mayor Muir adjourned the meeting at 8:25 P.M.